rental management software, equipment rental software and rental business software

New features in HireTrack NX

To keep HireTrack NX at the forefront of rental management software we are constantly monitoring how the production industry is changing and listening to our customers about how their businesses adapt. We regularly update our software to respond to these industry developments by adding new features and enhancements. This page is generated automatically from our development schedule, and as such publishes all the significant improvements to HireTrack NX since its release.

HireTrack NX version release scheduled 11 July 2017
Prep Notes – “Strict Location Scanning” option introduced to give control over whether barcodes in wrong location can be scanned [2,859]

Allows users to turn off a check that was added in .250 where if a barcode that was supposed to LIVE (it’s “home location”, not “last scanned location”) at Warehouse A and was in fact being scanned on a Job for Warehouse B (even though it had not got there through a loan) would not be allowed through until a properly warehouse transfer had been performed.

HireTrack NX version 3.1.251.x released on 17 June 2017
Prep Notes – Auto Split Case option introduced, allowing user to split and close all lines allocated to the active case number [2,851]

New button in the “Current Case” header control implements this functionality.

HireTrack NX version released on 19 April 2017
Job Book – Misc Costs. For automated costs, which are normally read only, make the Inc Quote column editatble [2,866]

Users that have custom triggers to generate additional costs that normally need to appear on Quotes may have reason to turn the Inc Quote setting off

HireTrack NX version 3.1.250.x released on 11 April 2017
Equipment List Editor – Display scanned barcodes on the Ops Note popup form for Movements columns [2,810]
Reporting – allow multi-purpose forms, such as the equipment list editor to have their own menus (e.g. subhire reports) [1,904]

We now have the page number set for the report match the equipment list type:

TWarehouseActivity = (waHire, waJobSubhire, waGlobalSubhire, waJobTransfer, waGlobalTransfer, waVirtualWarehouseBuild);

Repairs Book – Availability column added to display the impact of booking to an item repair on jobs [2,689]
Warehouse: Preps, Subhires In, Loans In, return of hires, subhires, loans – all have options to Process All for next ops stage [2,690]
Warehouse – Barcode Scan Sounds. A configurable sound will now play for different scan outcomes [2,691]
Warehouse – Returns. Rule added to prompt user with sound or message (or both) if a scanned barcode is loaned to a Job [2,694]
Warehouse – General Returns. Rule added to “park” problems with scans rather than prompt user each time there is an issue [2,695]
Returns Notes – Column added to display the number of barcodes “pending” per line. Popup allows user to pick them for return [2,696]
Late Returns Page – Barcodes column added to allow user to see which specific items are not back yet [2,697]
Translation Module – a powerful, fully featured language facility that provides screen translations on a per user basis [2,720]

This new module allows the end user to translate HireTrack NX in to any language of their choice (though only Earth based languages, so no Klingon).
Please see this article.

Testing Module – Support added importing from a “SimplyPats” generated tests results CSV file [2,733]
Equipment List Editor – options to “Raise/Open” a default Prep and Returns Notes added for one stop warehouse operations [2,738]
Warehouse Activities – Add “Warehouse Task” filters so that user can have a Subhires Only view, or Loans Only [2,759]
Warehouse Activities – Search for Job by “Purchase Order” added so a Subhire/Sales Order can be found from arrivals paperwork [2,764]
Config Book – General Details. Additional “Terms” fields added that use a Rich Editor to save formatted text [2,792]
Reporting Engine – version 18 of Report Builder now implemented.’s_New/RB_18 [2,793]
Reporting – Text parameter prompts allow users to (rich) edit content before report goes to preview [2,794]

In other word, users can edit boiler plate text in the report or add their own comments. Editor is a new powerful Rich Editor for HireTrack NX

Planner – Display Scale options improved with greater control over the visual width of each day [2,797]
Crew – Allocations window now groups together at the top the crew that match the “skill” requested for the booking [2,802]
Job Book / Planner – Crew & Transport allocations popup now has “smart search” abilities in the “Scroll to..” control [2,806]
Address Book – Venue form. Documents tab added so that extra information can be stored against a venue [2,820]
Testing Module – Results page need filter to only include “In Commission” barcodes [2,825]
Emailing – Report data tags. It is now possible for reports to pass data to custom “tags” in Email templates [2,840]

HireTrack NX version released on 28 November 2016
Dashboard enhanced to support internal parameters [2,667]

HireTrack NX version 3.1.249.x released on 14 November 2016
Ability to run on Apple Mac computers via Codeweaver [2,624]

For further information and instructions on how to run on a Mac, please see this knowledgebase article.

Warehouse Book – Job Search by Job Ref / Title now shows job loans supplying / being supplied [2,534]

When you search for a job in the warehouse book and all related jobs / subhires are returned including loans

Warehouses – the user logged in warehouse now used rather than the Default Warehouse for some operations [2,593]

e.g. creating a new eqlist, warehouse for warehouse activities

Accounts Book – Invoices and POs. Add option to only print records that have the Selected column ticked [2,606]
Scanning – support added for the bi-directional communication facilities in Datalogic Powerscan readers [2,607]
HTML Editor within email functionality enhanced with new facilities. [2,619]
New Dashboard facility to display real time management information. [2,620]
Report Designer has seen a major version update (v17 from v16), with 25 new features added [2,621]

HireTrack NX version released on 19 July 2016
Carnet and Reserved Barcodes now fully supported [282]
Reporting – Usage reporting to have options to slect lists in or partially in date range. [2,506]
Crew And Transport Pages – add faclity to quickly collapse and expand the header grids [2,515]

HireTrack NX version released on 19 May 2016
Prep Note – added Rule to set the AutoRoadCase method so that scanning a roadcase uses the Barcode for the Case Code [2,404]

means that users can then Scan the barcode on the Del Note and if “Allow Case Code Scans” is on then this will scan out all barcodes associated with the roadcase.

Prep Notes – Undoing a roadcase scan or setting a roadcase to 0 other lines using the CaseID clears the case code. [2,413]
Logistics Book – Additional Filter added so that types with “Optional” and “Never” visibility can be excluded [2,429]
Prep Note – Display Read Only equipment list notes. [2,437]
Warehouse Activities – Options to Collapse All / Expand All upper and lower grids [2,438]
Warehouse Activities – get upper and lower grid remember their state when switching to fro from Ops Notes and Refreshing [2,439]
StockCheck Module is now able to export the data on the Summary Page to Excel [2,446]

Right clicking on one of the summary grids will display a menu allowing the user to export the data in to Excel.
Further information on the Stock Take functionality can be found here

Sage integration updated to support passing invoice numbers to Sage [2,449]
Sage integration updated to support Sage project numbers [2,450]
Reporting – filtered Jobs report needed for Accounts Book that gives breakdown of invoices and POs raised [2,453]

HireTrack NX version released on 1 April 2016
Planner – Status Filters need checklist box (sticky) to give users more control over what they want to see [2,366]

HireTrack NX version released on 22 March 2016
Reporting – custom export file name extensions can now use an escape character [2,354]
Availability Checking performance – researching performance issues revealed even more scope for improving data retrieval times [2,357]

HireTrack NX version released on 16 March 2016
User Security & Features. READ ONLY & EDIT ONLY options now functional in Inventory and Address Books [281]
Barcodes – changing from Floating to Owned should be possible [1,581]
Venue Commissions – rates (percentages) can now be set to two decimal places [2,288]
Rules – Equipment List Editor. Introduce a Max Discount field for FreeText entries [2,292]
Availability Checking now including “custom Provisional statuses” [2,310]
Config Book – Rules Page. Prep and Usage costs for equipment is now configurable to : OFF, On using Period, On using Hiredays [2,332]
Global Subhires, Loans and Virtual Warehouse Lists – nowable to book consumables in addition to rental items [2,335]
Addresses – “Quick Add/Edit” form for Companies and People. Add facility to set custom filters [2,341]

HireTrack NX version released on 20 January 2016
Reporting – exporting to text file added an option to exclude wrapping data with spaces in the text in double quotes [2,150]
Warehouse Book – Stock Check facility introduced that offers a comprehensive way managing inventory audits [2,222]

HireTrack NX version released on 25 November 2015
Job Bk > Finance Tab > Added Status filter. [1,959]
Accounts Book – added a column for Invoiced Status, to avoid having to set a filter to get this information [2,126]
Warehouse Activities – Added Refresh button F5 keyboard shortcut [2,139]

HireTrack NX version released on 17 November 2015
Warehouse Activities – option for upper gird to display data from Equipment lists rather than jobs when in “Period View” [2,037]
Job Book – Finances tab. Added editor that allows users to control what job statuses are included on income and expeniture tabs [2,039]
Subhire Wizard. A facility to enable users to quickly raise subhires from the Logistics Book or an opened Equipment list [2,049]
Inventory Book – Audit & Movements pages added options for Admins to create correction records [2,101]

HireTrack NX version released on 9 September 2015
Inventor Book, Types> ‘Jobs’ page. Now Shows completed & future as well as active jobs and improve performance of this function [1,999]

HireTrack NX version released on 27 July 2015
Venue Commission – functionality implemented that allows applies a commission rate as a negative “Invoice On” cost on the Job [1,901]

Rule based: OFF, Manually Applied, Automatically Applied

If Manually Applied then button appears on Misc Costs page create/update record.

If Automatically applied then record is created/updated when printing a Quote All, visiting the Misc Costs Page or visiting the Finances page. The latter ensures that its there before invoicing.

Rates for commission set in Accounts Book and there is a rate for each cost centre. If all rates are 0 then the whole thing is ignored on the job.

Job Finances Page – add grand (job) total footer row to Income & Expenditure tabs. [1,919]
Reporting – autosearch prompts that use datetime controls should be of same type as used throughout the rest of HireTrack NX [1,920]
Reporting – autosearch prompts boolean values should use drop down combo with TRUE/FALSE options rather than text entry [1,921]

HireTrack NX version released on 14 July 2015
Accounts Book – bring up to date so that its controls and functionality is in keeping with rest of HireTrack NX [1,875]
Config Book – Kit Import. Exporting equipment should have an option to include stocklevels [1,878]

HireTrack NX version released on 18 June 2015
Email – add BCC option [1,501]
Gantt Chart for availability – when opened from Eqlist should start on the same day that the availability for the list starts [1,838]

HireTrack NX version released on 9 June 2015
Equipment List – add popup to the four “movement” columns to display / open the operation notes for the current line [1,834]
Operations Notes – make it possible to quickly clear all scans and quantities for note or for current line [1,835]
Operations Notes – display the Job Reference field so that its easier to ID what job the note if for. [1,836]
Warehouse Activities. Allow jobs to be searched for by Equipment List or Operations Note as well as Job Ref / Title [1,837]

HireTrack NX version released on 1 June 2015
Invoices & POs – if these documents are appended to while open then when activated they should auto refresh [1,779]
Availability – Gantt chart. Should indicate Qty back early so that availability figures more obviously square with chart figures [1,804]

HireTrack NX version released on 28 April 2015
Inventory Book – add Active Jobs page to display all current jobs for the selected equipment type [1,757]
Job Book – implement option NOT to invoice a job to complete all the Invoice filtering options in the Accounts Book [1,762]
Equipment List – Maker it obvious that availability checking is turned OFF if the end date for list is before NOW [1,766]
Testing Module – allow “test results” to be imported directly from a CSV file [1,769]

HireTrack NX version released on 20 April 2015
Invoices and Purchase Orders – mechanism to allow user to open the originating cost center record for any document line [1,734]

HireTrack NX version released on 14 April 2015
Planner – Crew & Transport Page. Make it possible to open Job for here and land on correct page [1,704]
Planner – Crew & Transport Page. Display customer name and delivery address on right hand panel [1,705]
Accounts Book – Now has a more sophisticated filter for monitoring the Invoiced state of jobs [1,711]
Report Designer – add function that allows the printing of the current logged in user’s name [1,714]
Repair Book – add a function (CleanFileName) that removes illegal characters from filenames created from data [1,715]
Job Book – Crew Tab – The allocations (equipment list, Crew) & Notes Windows now resizable for low res monitor/laptops [1,719]

HireTrack NX version released on 12 March 2015
Enhancement – Equipment list to support Auto rename for emails [1,629]
Inventory Book – Audit Trail. Allow users to edit Unit Price and Date so that input mistakes can be corrected [1,639]
Inventory Book – allow the Barcode Type (e.g. floating) to be changed [1,645]
Enhancement – Filter Items page in Inventory book by consignment owner. [1,647]
Command Line Switches – “DatabaseTimeOut’ and ‘ReportingTimeOut’ to allow complex reports without affecting Db performance [1,649]
Database actions that cannot complete due to legitimate record locking or signals Now auto cancel before showing feedback [1,652]

HireTrack NX version released on 11 February 2015
Reports that retrieve data using custom SQL can now have their parameter based search criteria set via HireTrack [1,567]
HireBook Now support filtered printing of reports that work with the Repair Book [1,593]

HireTrack NX version released on 27 January 2015
Parameters are now possible in complex QBE’s [1,464]
POs and Invoices – add functionality that appends reference to emailed file names [1,490]
Sage Accounts Integration – direct Invoices Export and Customer Account History now supported [1,526]
Anti-Fraud Module – now has Rule that controls if one or both anti fraud checks need to fail before an OVERALL FAIL [1,527]
Warehouse Book – Activities page. For Jobs Loans show the Job Title in the Additional Information column [1,528]

HireTrack NX version released on 23 December 2014
Cannot copy the main contact email address into the email form [1,164]
Cannot copy the Job Reference, Job Title or Job Dates into Subject Line of Email form. [1,165]
Print Preview – make it possible to copy selected text to the Windows clipboard [1,433]
Transport Book – assigned equipment lists now show their Total Weight value [1,443]
Inventory – make it possible to work out the income generated by barcodes scanned out as part of Priced Aliases [1,451]
Day View – introduce an auto-refresh option with user defined interval so that warehouse staff can be kept up to date [1,452]

HireTrack NX version released on 13 November 2014
Inventory Book – make it possible to change the order of Priced Alias components so that they are appropriate for paperwork [1,312]
Popstock – When expanding an Alias or Composite the appropriate sub tab should automatically be selected [1,343]
Inventory Book – Stock IN/OUT and Manage Barcode input forms should display Type and Barcode quantities [1,373]

HireTrack NX version released on 15 October 2014
Job Book grids – please add summary columns on grids that display financial data (eqlists, crew, transport, finances) [1,307]

HireTrack NX version released on 9 October 2014
Accounts Book – accounts export reports should prompt user to confirm setting exported docs as “Posted”` [1,259]
Job Book, Crew Page, Allocation Grid – checkbox columns should be toggled (select all / clear all) by title click [1,262]
Report Builder – introduce a “prompt” user interface that uses unbindable parameters in the report to generate input options [1,287]

HireTrack NX version released on 17 September 2014
Crew Types – description length extended from 20 to 50 characters [1,243]

HireTrack NX version released on 3 September 2014
Job Book – refresh button in top right corner of page control would be useful to update the current page being viewed [1,187]
Report Designer RAP passthru called ShowSectionFooters() allows eqlist reports to reflect the grid visibility of section footers [1,188]

HireTrack NX version released on 3 August 2014
Warehouse Book – Activities page. Customer name added to “Additional Information” column [1,143]
Warehouse Book – Late Returns page. Make it possible to open Job from any listed type. [1,144]

HireTrack NX version released on 30 July 2014
Inventory Book – Depreciation schemes need to cope with residual values, and percentage per year deprecations [1,138]
Job Book and Note Book implement “Main Venue” fields. Job Book also displays contacts for that venue. [1,140]

HireTrack NX version released on 17 July 2014
Returns Notes – feedback for scans that were not dispatched for current list on should display the actual list they are on [1,087]

HireTrack NX version released on 7 July 2014
Equipment List Editor – Add an additional Notes field for private information so that other notes can be for Client [1,083]

HireTrack NX version released on 15 June 2014
Ctrl + D should paste current date and time into any active control on a form [1,044]

HireTrack NX version released on 10 June 2014
Resource Allocator (Crew/Transport) – “scroll to..” search control added to make it quicker to find people/vehicles to allocate [1,040]

HireTrack NX version released on 23 May 2014
Reports – Print Preview. Save the user’s preferred viewing settings (pagination and page size) [1,001]

HireTrack NX version released on 16 May 2014
Report Designer – RAP pass-thru added that allows the drawing of a line in a Details band if it is the last one on a page [997]

HireTrack NX version released on 8 May 2014
Exporting full report set no longer restricted to Admin [700]
Reminders popup takes a long time to redraw when using Terminal Server. [813]
Reporting – add Watermark to all printed reports for customers in Trial Mode [876]
Improvements to Import experience [957]
Crew Purchase orders – need to be able to select different people at once and either PO individually or to a single company [978]

HireTrack NX version released on 24 April 2014
Items | Manage Barcodes needs to show type stock level. [712]

HireTrack NX version released on 24 April 2014
Application and Installer need to be signed [905]

HireTrack NX version released on 11 April 2014
Logistics Book – searching for Types should use smart search facility for consistency and ease of use [537]

HireTrack NX version released on 31 March 2014
Error Handling – Add option to Help & Support page to allow “handled” (user friendly) errors to reveal full error log reports [807]
Config Book – Importing Inventory. Improve error checking with Sites and Warehouse definitions as entered on import sheet [809]
Inventory Book – “Power” field added to Types page [855]
Job Book – Autoupgrade all lists and set the job tax so that the Quote report totals are correct without editing anything [863]

HireTrack NX version released on 19 March 2014
Subhires – allow allocations to equipment lists that are only Provisional. [797]

HireTrack NX version released on 4 March 2014
Operations Notes – Process All ignores orphaned composite components. Shouldn’t be any there worth adding for catch-all safety [734]
Undissmissed diary event reminder in the past are not displayed [743]
Link added to manually “popup” diary reminders [745]
Config Book – Database Lookups. Account Statuses setup needs a column to allow user to specify their own colours [748]

HireTrack NX version released on 13 February 2014
Password emails now sent from admin account. [697]
Alias selection dialog indicates if Aliases of the wrong version have been found. [701]

HireTrack NX version released on 3 February 2014
Report Designer. Saving a report with a new name needs to populate the new record with the custom fields from the source record [658]

HireTrack NX version released on 29 January 2014
Increase user password security [325]
Login screen – Warn user if their email deatails are not completely setup. [426]
Login Screen – No verification when setting system password [469]
Job Tax Address – changing this should propagate tax amount changes to all four cost centre records on job. [506]
NLS error reworded to be more user friendly [551]

Please prioritise before release

Job Book – Costs page. Purchase Orders raised should be displayed in popup in Actual Price field [588]

See original job costing balsamiq to verify nothing else missing.

Report categories [590]
Purchase Orders for Crew and Transport. Should be able to open them from the popup subform that lists them against record. [595]
HireTrack NX has been run through a memory profiler to check for leaks prior to release and anything found has been fixed. [626]

HireTrack NX version released on 17 January 2014
Change default search Wildcard dropdown option to Both [575]
Error reporting – new user-friendly interface has been devised with extra options for sending diagnostics to support [584]
Popstock – Double click in Reminders Qty column should set field to suggested Qty [587]

HireTrack NX version released on 6 January 2014

HireTrack NX version released on 20 December 2013
Config Book – Importing Inventory and Addresses and contacts from a CSV [280]
Help & Support page : Additional settings published to assist ftp connectivity diagnostics [548]

HireTrack NX version released on 29 November 2013
Equipment List – editing null dates popups up a calender that starts today, rather than the earliest logical date [473]
Data intensive processing – catch “time out” errors and suggest to user to try again with explanation [481]
Invoices/Orders – credit notes need to display and link to the original document being credited. [486]
Invoices/Orders – add popup menu button to Credited total box that will display all credits notes raised and allow opening [487]
Subhires – Enable setup, show and derig dates so that they can be used for additional info for suppliers [491]
Logistics – Late Returns. Actioning a Return/Checkin now provides use with option to re-use more recent notes [497]
Logistics – Late Returns. Actioning a Return/CheckIn now opens BOTH notes so that user can continue to process remainder [498]
Main Form tabs – consolidate and re-label tabs and add more launch buttons for improved usability [499]
User Security and Features – tweak slightly to cope with main form book launch changed. [503]

HireTrack NX version released on 15 November 2013
Logistics – Late Returns. Allow users to return equipment from “Action” column [475]
Late Returns Page – improve grid load speed if large number of overdue items [476]
Logistics – Planning Page. Add filtering to remove kits and sales types from view [477]

HireTrack NX version released on 12 November 2013
Equipment Book – Editing type Description requires double-click of F2 to activate editing. Prevents accidental overwrite. [321]
Project Book – Clone Job function required [439]
Late Returns – replace the mechanism for generating this info so that timed SQL data generation is not required any more [449]
Equipment Book – introduce mechanism for merging two equipment types [454]

HireTrack NX version released on 29 October 2013
Email support of SASL doesn’t support encryption [416]

HireTrack NX version released on 17 October 2013
Reportings – reports that need to display multiple currencies have been re-worked and need to be replaced. [383]
Crew Book – user feedback added to let user why PO cannot be selected if Pay isn’t greater than Purchased to date [387]
Config Book, User Groups now have “Allocate Crew Pay” and “View Crew Pay” options [392]
Emailing – last selected template saved for each Windows user [405]
NoteBook – Comic Sans MS font has been replaced with the standard font used throughout rest of application. [412]

HireTrack NX version released on 4 October 2013
Invoices and Purchases Orders – creation code now makes it possible to generate these documents outside the scope of JobBook [373]

HireTrack NX version released on 1 October 2013
NoteBook – Notes opened with an empty title should have “Enter Title for Note” assigned (but not saved) and highlighted [268]
Enhancement to Allow users to set their SMTP credentials [322]
Late Returns Page – add in functionality to open Equipment List from grid double-click [357]
Logistics – Operations Form, Process All. Break down ops to process into batches of 100 to avoid timeouts and give feedback [358]
Late Returns – should only clear on Check In, otherwise its hard to manage them from the Activities page [362]
Late Returns Page – add column to indicate whether lateness due to not returned or not checked in. [363]

HireTrack NX version released on 24 September 2013
Equipment List – default minimum height set so as to significantly reduce the likelihood of a “form level” vertical scrollbar. [343]
Config Book – Sites & Warehouses. Needs input area to specify transfer times between sites [348]
Logistics – Operations Form, Process All. Any problems that are encountered will end up with a data rollback that cleans up. [349]

HireTrack NX version released on 12 September 2013
Consumables and Loans. Consumables should not be loaned between warehouses as it will break stocklevels logic. [263]
Equipment List – assigning loans only allowed if status is confirmed [323]
Component Barcodes – make it possible to see what master barcode they belong to in Inventory Book [333]

HireTrack NX version released on 9 September 2013
Returns Note – Prompt for consumables when doing Process All [261]

HireTrack NX version released on 4 September 2013
Warehouse Ops Note – improve grid response to edits and scans so that grid position is maintained. [309]
Printing from Logistics & Warehouse Book. Support added for reports that need the selected Job, Eqlist or Warehouse Op value. [306]
Eqlist – Deleting lines no longer results in the user losing their place in the grid. [308]
Changing Barcode’s type – There needs to be a mechanism where the type assigned to a barcode can be changed [258]
Warehouse Ops Note – filter tabs replace grouping to make it clear what needs to be done and what is on the current note [316]
Warehouse Ops Note – Process All button now responds to active filters and is only enabled when on “Outstanding” filter tab [317]
Warehouse Returns Note – Process All button warning if consumables detected and has option not to return them [318]

HireTrack NX version released on 21 August 2013
Email Setup – “Test Email” button added to Rules page in Config Book [264]

HireTrack NX version released on 12 August 2013
Eq Book – composite barcodes grid: Allocated Barcodes column now displays drop down button to make it functionality more obvious [227]
Eq Book – Alias and Composite grids: mouse wheel scroll is disabled for sub-type column to prevent accident change of definition [228]
“Prep Local Remaining” menu no longer disabled if no items left to prep [229]
Logistics – When scanning a barcode onto an Ops Note the record indicator will move to the row for the last type scanned [231]

HireTrack NX version released on 4 August 2013
Autoupdate code finished implimenting [220]
Trial Software